privacy policy

Responsible body in the sense of the data protection laws, in particular the EU data protection basic regulation (DSGVO), is:

Medieval Club ACW
Matthias Mohs Hauptstr. 44
99887 Georgenthal OT Nauendorf

your data subject rights

You can always exercise the following rights under the contact details of our association:

  • information about your stored data and their processing,
  • correction of incorrect personal data,
  • deletion of your stored data,
  • restriction of data processing, if we are not yet allowed to delete your data due to legal obligations,
  • objection to the processing of your data by us and
  • data portability, if you have consented to the data processing or have signed a contract with us.

If you have given us your consent, you can revoke it at any time with effect for the future.

You can always contact the supervisory authority responsible for you with a complaint. Your competent supervisory authority depends on the state of your domicile, your work or the alleged infringement. A list of the supervisory authorities (for the non-public area) with address can be found at:

purposes of data processing by the responsible body and third parties

We process personal data only for the purposes stated in this privacy policy. A transfer of your personal data to third parties for purposes other than those mentioned does not take place through us. We only pass on your personal data to third parties in accordance with the GDPR if:

  • you have given your express consent to
  • the processing is required to complete a contract with you,
  • the processing is necessary to fulfill a legal obligation,
  • processing is necessary to protect legitimate interests and there is no reason to believe that you have an overriding legitimate interest in not disclosing your information.

categories of personal data

Categories of personal data that the Medieval Association may process depending on the processing activity and purpose:

processing activitiespurposes of the processingcategory of personal data
member administration administration of the association activitiesfirst name
date of birth
entry date
phone number
mobile number
mail address
license plate
(internal) contribution management financing of the association bank details
(external) contribution management financing of the association bank details
operation of the websitepublic imagemembers: first name, surname, pictures/ videos
mail administrationelectronical communication first name, surname, mail address, posibly pictures and contracts
contract processingcontract processingfirst name, surname, address possily trading licence number, bank details, phone number, mobile number, mail adress
transfer of rankingsaccreditation of points in the international leaguefirst name, name (team name) possibly weight class, ranking
operation of the facebook accountpublic image and communicationmembers: first name, surname, pictures, possibly videos, Facebook-profiles, pictures of events
operation of the instagramaccountpublic imagemembers: first name, surname, pictures, possibly videos and fotos of events
shirt sale at the thuringian championship merchandise shirt sizes

publication according to art. 6 para. 1 f)

In the case of the publication of event photos on the web, Facebook or Instagram page pursuant to Article 6, paragraph 1, f) so on the basis of a “legitimate interest of the person responsible” this is done for the purpose of external representation and advertising for the Mittelalterverein Authentica Castrum Walinvels. Our goal is to bring the hobby Historical Medieval Reenactment, the historical representation of the Middle Ages, closer to the public and to make them aware of our events. We make sure that the persons according to §23 of the Art Copyright Law appear only as an accessory and not the individual in focus or the photos are taken at major events, so it would be associated with a disproportionate effort to obtain the consent of each individual.


Your personal data will only be used by club members and persons who need this data for the execution of contracts. A transfer to third countries or international organizations takes place only in the transmission of the achieved placements of full contact teams and single fighters in the Thuringian Championship to the Buhurt League (HMB International Association), Russia.

storage time

Your personal data will only be stored by us for as long as it is needed for the purposes for which it was collected or as long as required by law for certain documents.

sources of personal data

We only receive personal data from personal communication with the persons concerned, except for photo-audio and video recordings, which are recorded by photographers and press workers at our events or by association members or candidates.

deletion or blocking of data

We adhere to the principles of data avoidance and data economy. Therefore, we only store your personal data for as long as is necessary to achieve the purposes stated here or as provided for by the various storage periods provided for by law. After discontinuation of the respective purpose or expiration of these deadlines, the corresponding data are routinely and according to the legal regulations blocked or deleted.

Google Analytics

This website uses functions of the web analytics service Google Analytics. Provider is Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

The storage of Google Analytics cookies and the use of this analysis tool are based on Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising.

IP anonymization

We have activated the function IP anonymization on this website. As a result, your IP address will be truncated by Google within member states of the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator. The IP address provided by Google Analytics within the framework of Google Analytics will not be merged with other data provided by Google.

browser plugin

You can prevent the storage of cookies by a corresponding setting of your browser software; however, we point out that in this case you may not be able to use all the functions of this website in full. In addition, you may prevent the collection by Google of the data generated by the cookie and related to your use of the website (including your IP address) as well as the processing of this data by Google by downloading the browser plug-in available under the following link and install:

opposition to data collection

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this site: disable Google Analytics.

For more information on how to handle user data on Google Analytics, please refer to the Google Privacy Policy:

order processing

We have entered into a contract-processing contract with Google and are fully implementing the strict requirements of the German data protection authorities when using Google Analytics.

using script libraries (Google Webfonts)

In order to render our content correctly and visually appealing across browsers, we use script libraries and font libraries on this website. For example, Google Webfonts ( Google web fonts are transferred to the cache of your browser to prevent multiple loading. If the browser does not support Google Web fonts or prohibits access, content will be displayed in a standard font.

The call of script libraries or font libraries automatically triggers a connection to the operator of the library. It is theoretically possible – but currently also unclear whether and if so for what purposes – that operators of such libraries collect data.

The privacy policy of the library operator Google can be found here:

privacy in social media

The Mittelalterverein Authentica Castrum Walinvels points out that Facebook, Instagram and Youtube store all user data according to their data usage guidelines and use it for business purposes. The medieval association Authentica Castrum Walinvels has no influence on this data collection, data storage and data transfer. We have no knowledge of the extent to which the data is stored and used.

embedded YouTube videos

On some of our websites, we embed Youtube videos. The operator of the plug-ins is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit a page with the YouTube plug-in, it will connect to Youtube’s servers. Youtube will be informed, which pages you visit. If you are logged into your Youtube account, Youtube can assign your surfing behavior to you personally. This can be prevented by logging out of your Youtube account beforehand.

If a Youtube video is started, the provider uses cookies that collect information about user behavior.

Anyone who has disabled the storage of cookies for the Google Ad program will not have to expect any such cookies even when watching YouTube videos. Youtube also stores non-personal usage information in other cookies. If you want to prevent this, you must block the storage of cookies in the browser.

For more information on data protection at “Youtube”, see the provider’s privacy policy at:


Our Instagram page: is integrated by Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA. If you are logged in to your Instagram account, you can link the contents of our pages to your Instagram profile by clicking on the Instagram button. This allows Instagram to associate the visit of our pages with your user account. We point out that we as the provider of the pages do not receive any knowledge of the content of the transmitted data and their use by Instagram.
For more information, see the Instagram Privacy Policy:


Our Facebook page is subject to the Facebook Privacy Policy. These are offered by: Facebook Inc. 1 Hacker Way, Menlo Park, California 94025, USA. There is a possibility that Facebook stores your IP address. If you are logged into your Facebook account while visiting this page, the information will be linked to it. Further information can be found in the privacy policy of Facebook:

change of our privacy policy

We reserve the right to amend this privacy policy to always comply with the current legal requirements or to implement changes to our services in the privacy policy, e.g. when introducing new services. Your new visit will be subject to the new privacy policy.

questions about privacy

If you have questions about privacy, please email us or send a letter to:

Mittelalterverein ACW
Fuchsbergstrasse 6
99897 Tambach-Dietharz


The privacy policy has been partially created with the privacy statement generator of activeMind AG.